Privacy Policy

Privacy Statement

The protection of your personal information is a matter of great importance for us. Therefore, your data will only be processed if there is a legal basis to do so (GDPR, Telecommunications Act 2003, Data Protection Act). On these pages you will find information about the most important aspects of data processing in connection with the use of our website.  

Contacting us

If you contact us via e-mail, the personal data you provide will only be used for the purpose of handling your request. Your data will be stored for six months to enable us to deal with any follow-up queries in case they arise. We will not transfer your data unless you have given us your explicit consent.

If you contact us by e-mail, your e-mail will first be scanned in the Microsoft cloud using multilayered real-time protection against spam and malware (Microsoft Exchange Online Protection). All of Microsoft’s servers required for this purpose are located in EU data centres within the geographical region of Europe. Such checks will also be performed if the IUSS Secretariat contacts you, only the other way round. For more information regarding Microsoft cloud services, please see the relevant section on “Microsoft Cloud Services” below.

Liability disclaimer

This website contains links to external websites which have been provided by third parties. We are not responsible for the content of these external websites and therefore do not accept any liability for the content of these websites. Responsibility for the linked pages lies with the providers or operators of the external websites. While we make all reasonable efforts to ensure that the information provided on the linked sites is accurate, we cannot always guarantee the accuracy of information provided on the sites unless there is concrete evidence of an infringement. If we become aware of any such infringement, we will immediately remove such links.

Cookies

Our website uses cookies. Cookies are small text files that are placed on your computer or mobile device when you browse websites. They do not cause any damage to your computer, tablet or mobile device.

We use cookies to make our website more user-friendly. Some of these cookies are stored on your computer or mobile device for a specified period. They enable us to recognise your browser on your next visit, and to restore your settings automatically.

If you do not want this to happen, you can configure your browser so that it informs you before cookies are saved, and allow cookies to be stored only in individual cases by clicking on this link manage your cookie settings. You can find out how this works with common browsers via the links below.

Chrome: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=de

Internet Explorer: https://support.microsoft.com/de-at/help/17442/windows-internet-explorer-delete-manage-cookies

Firefox: https://support.mozilla.org/de/kb/cookies-erlauben-und-ablehnen

Please remember that if you choose to disable cookies, you may find that certain sections of our website do not work properly.

Newsletter

You can use our website to subscribe to our newsletter called IUSS Alert. In this case, we need your name and your e-mail address and a confirmation of your consent to receiving our newsletter requested by email.

You may cancel your newsletter subscription at any time. Please unsubscribe in the newsletter. Your details will be removed from our mailing list immediately.

Web analysis using Matomo

Our website uses statistical tools provided by the Matomo Analytic Tool. For this purpose, cookies are installed to analyze the visits to the website. The information generated by cookies is anonymous and only stored locally on our server.

You can stop cookies from being installed by setting your browser so that no cookies are stored or change your cookie settings right here: Manage your cookie settings

A record is kept of your IP address, which is anonymised as soon as technically feasible (by deleting the last eight bits) so that your physical location can only be identified approximately.

Our aim is to improve our website and the services we offer in accordance with the GDPR (legitimate interest). Since the privacy of our users is a matter of great importance to us, user data is anonymised, before it is stored.

Serverlogs

The following data are logged in the server logs of our website: the user’s IP address, the browser and the operating system used, and the website from which the access was made (if the access was made via a link). The data is only used to ensure system security and only accessible by the website administrator. Serverlogs are kept for 14 days.

Microsoft Cloud-Services

The Environment Agency Austria, where the IUSS Secretariat is located, uses Microsoft cloud and Microsoft cloud services (so-called “software as a service”, e.g. Microsoft Office, Microsoft Azure) for the following purposes: storage and administration of documents, calendar hosting, the sending and receiving of e-mails, spreadsheets calculation, presentations, exchanges of information, content or documents with certain specified receivers, publishing of websites, templates or other content and information, as well as chats and participation in audio/video conferences. All Microsoft cloud services used by the Environment Agency Austria are operated in EU data centres within the geographical region of Europe. The processing of personal data also takes place in EU data centres within the geographical region of Europe.  Data centre locations in the geographical region of Europe are for example Austria, Finland, Ireland and the Netherlands.

In the context of these processing operations, personal data relating to the respective users will be processed insofar as they become content of the described services or are part of the communication process.

These data can be user contact data, contract data, process data, or meta data for the relevant documents. Microsoft itself processes data on usage and meta data for security reasons and for service optimisation. When you use publicly available documents, websites or other content, Microsoft may store cookies on your computer for the purpose of web analysis or to store user settings.

The Environment Agency Austria uses Microsoft cloud services on the basis of its legitimate interests pursuant to Art. 6 para. 1 lit. f of the GDPR. Processing is carried out on the basis of a data processing agreement between the Environment Agency Austria and Microsoft. Further information can be found in Microsoft's privacy statement (https://privacy.microsoft.com/privacystatement) and in the Microsoft cloud services security guidelines (https://www.microsoft.com/en-us/trust-center).

Microsoft cloud services are provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA. If data processing is carried out in the United States of America, such processing in accordance with Article 46 paragraph 2 lit. c  of the GDPR is legally covered by the standard contractual clauses of the European Commission which are part of the contract with Microsoft Corporation. 

YouTube Content

Some YouTube content from our YouTube channel is linked on the website of the IUSS. When you follow such a link by clicking it, your IP address is transferred to YouTube and a cookie is stored in your browser. Please refer to the "Cookies" section of this privacy statement for information on how you can prevent or influence the storage of cookies.

Your rights

You have the right to be informed, to have data rectified or erased, to restrict processing, the right to data portability and the right to object and withdraw your consent. If you think that the processing of your data is in breach of the data protection law, or that your legal claims under the data protection law have been breached in any other way, you can lodge a complaint with the supervisory authority. In Austria, this is the Austrian Data Protection Authority. If you wish to exercise your right to object or withdraw your consent to the processing of your personal data in connection with this website, please send a short e-mail to iuss@umweltbundesamt.at.

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Page created: 12.05.2021 | Page updated: 28.05.2021

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